IDB2497 - Senior Corporate Procurement Specialist

Business Unit: Administration Complex
Division: Procurement & General Services
Department: Administrative Services Department
Country: Saudi Arabia
Location: Saudi Arabia - Jeddah
Closing date: 15-Oct-2020

Role Purpose:

To provide professional and technical support to the Procurement Division to ensure that IsDB’s corporate (non-project) procurement meets internal clients’ requirements, in terms of quality, timeliness and cost-effectiveness, based on global best practices to fulfill the business objectives and to support IsDB strategic goals. 

KEY ACCOUNTABILITIES & ACTIVITIES:

  • Contribute to the preparation of annual corporate procurement plan, annual review of policies and procedures, identification of gaps in the procurement system, suggest enhancements, ensuring database accuracy and reporting periodically to the division manager to ensure effectiveness of the procurement processes and continuous improvement. 
  • Monitor and follow-up on the bidding committees for goods, works, services, and consulting services at the IsDB, provide guidance and support to stakeholders on corporate procurement policy and procedures, report procurement exemptions and waivers against policies and procedures to ensure compliance of the procurement process, transparency, equal opportunity and the choice of the provider who brings the highest value to IsDB.
  • Lead negotiation process for high value biddings and monitor cost reduction and perform annual spending analysis for IsDB to ensure efficiency and cost reduction.
  • Liaise between the vendors and the IsDB legal division, give input on the terms of the contract and review the contracts once drafted to ensure procurement contracts are accurate and protective of IsDB interests.
  • Oversee the periodic performance evaluation of suppliers of goods and services to keep track of the suppliers’ performance, ensure the fulfillment of IsDB needs through its purchases, and to propose improvements to ensure continuous improvement of procurement activities and processes at the IsDB. 
  • Contribute in the development of Vendor Qualification Criteria and in Vendor Evaluation and Selection process and ensure an active and correct database of approved vendors are maintained with all necessary information. 
  • Conduct market research for special procurement requests for IsDB and stay abreast of the potential local/international suppliers and consultants to be proactive in fulfilling internal clients’ needs.
  • Maintain positive relationships with important vendors, solve any issue or complaint when it arises, handle disputes, and conduct site surveys when required to mitigate any risk for the Bank, ensure vendor satisfaction, and maintain high level of quality.
  • Ensure achievement of section and individual objectives by setting objectives, conducting regular meetings, managing performance, developing and motivating staff, providing formal and informal performance feedback.
  • Contribute to the IMDT Dept, in the identification, selection, implementation and customisation the ERP-MM Module, for better efficiency and value addition.
  • Review all payment orders / invoices to ensure that they are as per the contractual / procurement agreements before being released for approval and payment. 

Qualification & Experience:

 

  • Bachelor’s degree in Business Administration / Finance / Accounting / Economics or any relevant field. Master’s degree would be desirable.
  • Procurement related certification CIPS, CPM, CPSM etc. desirable.
  • 8 years of experience in procurement, contract administration and supply chain management in large organisation. Experience in MDB would be preferred.

Technical Skills and Necessary Knowledge:

  • Knowledge of Tendering procedures, RFPs, Contract development, international procurement practices
  • Negotiation skills
  • Solid background knowledge of legal aspects of procurement agreements / contracts 
  • SAP Material Management (MM) Module (Mandatory) 
  • MS Office
  • Vendor management
  • Analytical thinking and Problem solving

Languages:

  • English - Required
  • Arabic - Required 
  • French - Preferred
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