IDB2748 - Senior Assistant, Human Resources [Third Party Contract]

This role is responsible for organizing and coordinating the General Manager's activities to facilitate efficient and smooth functioning on a day-to-day basis. This will involve providing the administrative and secretarial support required and serving as the custodian for all documentation being handled in the department/office.  

• Develop the Weekly Appointments Chart to capture the General Manager's key commitments and schedule for the upcoming week and circulate with the ITFC Staff. Update the Weekly Meetings Chart daily to reflect modifications/cancellations, as needed.

• Coordinate and follow up on all matters of importance resulting from and addressed to the director, with relevant parties internally, to solicit the required information on time.
• Maintain a database of all relevant stakeholders and their contact details to coordinate the director's correspondences and appointments.
• Make arrangements for the director's work-related travels, overseeing travel bookings and hotel reservations as well as the Per Diem requirements before undertaking work-related travel.
• Maintain the director's Leave Plans by updating the calendar accordingly.
• Assist the General Manager in settling expense claims during the ITFC business mission.
• Manage all correspondences related to the mission in a timely and efficient manner.
• Provide administrative support for the department/office visitors by ensuring that the right stakeholders and administrators are notified on time.
• Liaise with stakeholders in the IDB offices to coordinate appointments and solicit information when required.

• Bachelors / Graduate Degree
• Prior experience in corporate and Islamic banking set up
• Prior experience in a secretarial role is preferred

• English is compulsory
• Arabic/French is preferable 

• Minimum 3 years of experience